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Sapatgram College, Sapatgram, Assam
Sapatgram College, Sapatgram, Assam
Sapatgram (District Dhubri)
Sapatgram College, Sapatgram Assam is a recognised institute / college.
Sapatgram College, Sapatgram Assam is situated in Sapatgram of Assam state (Province) in India. This data has been provided by www.punjabcolleges.com.
Media coverage of Sapatgram College, Sapatgram Assam, Assam
NAAC report of Sapatgram CollegeSection 1: Preface
Sapatgram College, P.O.Sapatgram, Dist. Dhubri, Assam, volunteered to be assessed by the National Assessment and Accreditation Council (NAAC), Bangalore and submitted a Self-Study Report in December 2003. NAAC constituted a Peer Team to visit the College and validate the Self-Study Report. The Peer Team consisted of Prof. P. K. Chaudhuri, Ex-Member Secretary, WBSCHE & DPI, West Bengal, as Chairman, Prof. S. Dutta, Dean, Faculty of Social Science, Arunachal University, Itanagar as Member and Dr. V.G. Bhamburkar, Principal, Shri Shivaji Science College, Amravati, as Member-Coordinator. The Peer Team visited the College on 15th - 16th December, 2004.
Sapatgram College at Sapatgram in the district of Dhubri, Assam, was established in August 1972 to cater to the needs of different sections of the rural population in and around the town of Sapatgram. It is affiliated to Gauhati University. It is a Non-Government Deficit Grant-in-Aid College. The College received permanent affiliation in 1980-81 and has been recognized by the University Grants Commission under Section 2(f) and 12(B) of the UGC Act, 1956 in May 2003. It came under the deficit grant scheme of the Assam State Government on 1st. September 1983.
The College is located in a rural area situated about 300 km west of the State Capital at Guwahati and has a campus by the river Loska spread over about 8 acres of land. It functions in an isolated condition since the campus is connected with NH 31A by 17 kilometres of almost unmotorable road and communication with Guwahati is difficult and time-consuming. It is an undergraduate college offering U.G courses in eight elective subjects, viz. Assamese, Bengali, Economics, Education, History, Philosophy, Political Science and Mathematics, apart from compulsory English and Modern Indian Languages (MIL) leading to the B.A. Degree of Gauhati University. The College offers four languages as MIL, viz. Assamese, Bengali, Hindi and Bodo. The College follows the annual system of academic programmes as prevalent under Gauhati University. The College runs Higher Secondary courses as well under the Assam Higher Secondary Education Council. It follows the annual system of academic activities as prevalent under the affiliating university. There are 20 permanent and 6 temporary teachers. One honorary teacher works as a part-timer. One permanent teacher has Ph.D. and one other has submitted his thesis for Ph.D. and appeared for viva. No other teacher has either Ph.D. or M. Phil. There are thirteen members of Non-teaching staff, all belonging to the administrative category.
The College had 304 students in the year 2003-04, nearly 43% of the students being girls. The success rate of the students is about 71% and the dropout rate nearly 20%. The students are largely from the nearby rural and backward areas and a large number belong to the SC/ST/OBC communities. The College has a Central Library, a Computer Centre, Common rooms, Sports facilities and a Canteen. The unit cost of education of the College including the salary component is Rs.20748/- and excluding the salary component, Rs.2687/-.
Prior to the visit, the Peer Team went through the Self-Study Report submitted by the institution. During the visit to the College, the Team inspected all the relevant documents, visited various departments and the facilities and collected information on academic, co-curricular, extra-curricular, sports and extension services of the institution. The members of the Peer team interacted with the members of the Governing Body, the Principal, Faculty Members, Non-Teaching Staff, representatives of students, parents and alumni of the College. The members of the Team observed many discrepancies between the Self-Study Report and the actual scenario and have made every effort to arrive at the true picture of the institution, which in many areas did not reveal the positive aspects of the institution. The following report is based on the above exercise and contains an objective assessment of the institution including the commendable features and the issues of concern.
Section 2: Criterion-wise Analysis
Criterion I: Curricular Aspects
The primary objective of Sapatgram College is to offer an opportunity of higher education to the rural populace in and around Sapatgram.
The College runs the three-year degree course in Arts leading to B.A. ( General and Major) in a total of eleven subjects. The College has departments of Assamese, Bengali, Bodo, Economics, Education, English, Hindi, History, Mathematics, Philosophy and Political Science. Of the above subjects, all the subjects except English and Bodo are taught as elective subjects though only Assamese, Bengali, Education, Economics, English, History and Political Science are taught at Major level. A student has to opt for three elective subjects at General level or two at General and one at Major level. English, Environmental Studies and a Modern Indian Language (MIL) are compulsory for all students. The College offers Assamese, Bengali, Bodo and Hindi as MIL.
The programmes have some amount of flexibility in time frame and horizontal mobility. As per rules of Gauhati University, a student can have up to five chances to clear subjects and can shift to other subjects in the same stream after admission with in a specified period of time.
Different departments of the College unitise the respective syllabi. Two teachers are members of the syllabus committees of the University on Bengali and Education. The College has no other role in review and revision of the syllabi. The syllabi are revised and updated by the University at intervals of 3 to 5 years. The courses have skill components of about 20%. It takes at least two years for the College to introduce a new subject. However, the College has not introduced any new subject within the last three years.
The department of English has introduced an enrichment course on Communicative English and holds the classes after regular class hours as also on Sundays and other holidays.
The College runs a study centre of the Post Graduate Correspondence School of Gauhati University. The study centre offers post graduate programmes in English, Assamese, Political Science, Economics and post-graduate diploma courses on Sales and Marketing Management and Human Resource Management. However, it has enrolled only two students so far.
The College has allowed a private organisation to run a computer course for the students of the College. It pays the College 20% of its earnings in return for the facilities provided.
Criterion II: Teaching-Learning and Evaluation
The College admits students on the basis of their academic record. It holds an aptitude test for entrants to major courses that serves as a screening mechanism in some departments. Students' knowledge is judged through unit tests held periodically. Advanced students are helped by the teachers through counselling but are not challenged to take up additional assignments. There is no provision for remedial coaching for the weaker students.
The syllabi are unitised by each department and the units are distributed among the teachers so that they can make teaching plans according to the teaching days available. Students are informed about the time schedule of the examinations and taught according to the nature of questions expected.
The College has 180 teaching days per year on the average out of 234 working days, the difference arising due to closure of some classes during examinations.
During the current year, the College has 20 permanent and 4 temporary whole-time teachers against 189 students in the degree classes. The College has one part-time teacher of Hindi who works without remuneration. The teacher-student ratio is thus 1: 8. The College hours are from 9.00 AM to 3.00 PM. The teaching load of the whole-time teachers is about 20 periods per week including classes in the H.S. section. The teachers make teaching plans in the beginning of each academic session. The progress of teaching is monitored at regular intervals and necessary corrective steps are taken.
Teachers of Sapatgram College use the lecture method as the basic mode of teaching. However, in some departments it is supplemented by departmental seminars where the students are encouraged to speak. The Education department of the College makes use of an overhead projector and has recently organised an educational excursion to enrich the college life experience of the students.
The College follows Government Rules in the recruitment of teachers. When a post is created or falls vacant, the post is advertised in local dailies. The Governing Body forms a Selection Committee as per Government norms for a term of two years, which includes the Head of the Department concerned and two experts nominated by the Chairman of the GB out of a panel of names approved by the Vice Chancellor of the affiliating university. The College has recruited four teachers during the last two years, one of whom was from outside Assam. One was a student of The College itself. The College appoints temporary teachers on its own when the work-load justifies additional teaching staff. However, these teachers are not covered by the scheme of grant-in-aid from the Government and the College has to bear the corresponding financial burden.
The College occasionally conducts seminars on different topics with the help of funds raised through teachers' contributions. It has recently received grants from UGC and has organised a National Seminar on Extension Education to be held in the month of January, 2005.
The teachers regularly attend refresher courses. They also participate in national and international seminars and conferences. In the last two years, one teacher attended a seminar at national level and two participated in an international conference. The College has organised a few seminars within the last two years. These programmes benefit all the teachers. However, the College does not conduct any events at international level. The difficulty of communication has been a hindrance to the College in organising such activities.
The College has introduced self-appraisal of teachers for evaluating their performance from the session 2003-04. The self-appraisal reports are examined by the Principal and the results are discussed with respective teachers at personal level. Evaluation of teachers by students has also been introduced from the same session. Significant findings from the feedback from students are communicated to the teachers. No teacher of Sapatgram College has received any teaching award and there is no provision of such awards for teachers. Students have also been invited to give their feedback on campus experience. They have pointed out the inadequacy of library, laboratory and sports facilities, absence of grievance redressal mechanism and training in library use. They have also complained about the College Office and irregularity in attendance of some teachers.
Sapatgram College has a number of bodies consisting of teachers as their members dealing with different aspects of administration. The Academic Council looks after admissions, examinations and introduction of new courses.
The Quality Sustenance Cell has the responsibility of maintaining quality in academic matters. The Library Advisory Committee supervises maintenance and development of the College Library. The Extension Education Cell organises extension activity while the Grievance Redressal Cell assists the Principal in the redressal of grievances of students and staff. The Principal and the NAAC Coordinator are currently members of all the bodies. Several other bodies are in charge of asset management, alumni matters, finance and accounts, research and class management.
The College has, in addition, a few committees to promote literary activities, debating, games and sports, computer literacy, fine arts and campus beautification.
Criterion III: Research, Consultancy and Extension
Sapatgram College is basically an undergraduate arts college but has some research activity in the departments of English, Bengali, Education, Assamese and Economics. Only one of its teachers has doctorate degrees and another is expected to receive the doctorate degree very soon. None of the teachers has M.Phil. One teacher in the department of Education has currently received a teacher fellowship from the UGC for a duration of two years. The College does not lend financial support to research though it is ready to sanction study leave to teachers willing to undertake research. Some of the departments of the College have started publishing academic bulletins.
The College does not publicise the expertise of its faculty members nor does it undertake any formal consultancy. The Extension Education Cell of Sapatgram College organises extension programmes on Adult Education and Literacy, Medical Camp on Maternity and Child Health and Environmental Awareness Programme. It has a team of Rangers of Bharat Scouts and Guides.
Criterion IV: Infrastructure and Learning Resources
The campus of Sapatgram College on the bank of river Loska measures 25 bighas or about 8 acres. It has two buildings apart from a few quarters for Group Staff. The campus is clean and unpolluted and the Assam-type buildings harmonise with the surroundings. The College has a large play-ground suitable for major games like Football. The College is yet to receive building grants from the UGC and the buildings have been constructed and maintained by the College with its own resources.
The College has a Library Advisory Committee. The Central Library of the College has little over 5449 volumes. It subscribes to 6 academic journals and 12 periodicals. The Library also has a Book Bank of 168 books. It added 1175 textbooks and 1117 other books during the last two years at a total cost of Rs. 206203 met out of UGC grants. The Library is open on all working days from 9 AM to 3 PM. The individual departments have their own departmental libraries created by the teachers through donations.
The College has received an amount of Rs. 1,45,000 from UGC to establish a Network Resource Centre. The College has recently set up a Computer Centre with two Pentium 4 PCs with the help of this grant. The Computer Centre is open only during working hours of the College. The computers are maintained by the supplier.
The Assamese Department of the College has established a small Folk Museum with a collection of items related to Assamese folk culture.
The College has a playground for Football and Cricket and courts for Badminton and Volleyball. It has some equipment for athletics. There is a facility for coaching in Football, Cricket and Taekondo. The boys' common room has a table-tennis table. The Sports Cell of the College looks after games and sports. Sports competitions are usually held during the College Week. Students are required to pay a Games and Sports Fee of Rs. 50 p.a. The College does not give any incentives to outstanding sportspersons, nor is there any participation of the students in State or higher level sports meets.
The College has so far relied on financial assistance from various quarters to build its infrastructure. However, the College now collects a Building/Development fee of Rs 200 per year from each student and plans to undertake construction of new buildings and other developmental work with the help of the development fund thus created. The Asset Management cell of the College supervises maintenance of the campus. It maintains its infrastructure mainly by utilising savings from its development and other funds.
The College Canteen is run by a private contractor who pays a rent of Rs. 200/- only as rent and electricity charge. However, there is no canteen advisory committee and the students are dissatisfied about the high prices charged.
The College has created a banana plantation with about 500 saplings of a hybrid variety of banana.
The College makes use of its classrooms to hold classes as well as seminars and workshops. However, it does not permit external agencies to use its facilities.
Criterion V: Student Support and Progression
Sapatgram College has a Prospectus containing an introduction to the background of the College, the admission procedure, courses and programmes offered, infrastructural and other facilities available, the fee structure, general rules of discipline, list of staff and the Academic Calendar. The Prospectus has now been updated.
The College has at present 189 students in its degree classes and has admitted 94 students this year, mainly on the basis of merit. The admission policies are stated in the College Prospectus. There are no applications from students of foreign origin and the College does not have any special policy for such applicants.
The College suffers from a substantial rate of dropout and failure at the Degree Pt I examination. The rate of dropout is about 20% and the pass rate among students appearing in the final examinations is around 75%. About 16 % of the pass-outs go for higher study. Many students opt for employment and self-employment before completion of study in the degree course.
Students of the College are eligible to get the Merit scholarships awarded by the Central and State Governments. Stipends are also available to students belonging to SC, ST and OBC categories. In the years 2002 and 2003, no student received merit scholarship. Six students received Merit-cum-means stipend and 248 students received stipends for SC/ST/OBC categories . The College has a 'poor fund' to help poor students created out of contributions from the students.
The College provides opportunities to participate in outdoor and indoor games and cultural programmes. The College publishes students' magazine and several departmental wall magazines, giving an opportunity to the students to publish their writings. The girl students also have opportunity to participate in social work and other programmes by enrolling themselves as Rangers. Some non-core committees have been formed by the College to encourage healthy activities among the students. These are the Literary Society, The Nature Cell, the Debating Society, Games and Sports cell, Computer cell and the Fine Arts Cell.
The ex-students of Sapatgram College have formed an Alumni Association in 2003 and had their first meeting in October 2003. The Association has constructed some brick-built benches in the campus though it is yet to be registered. The College maintains record of positions held by meritorious old students, some of whom have become college and school teachers, bank and insurance employees, office assistants, lawyers, etc. One such student is in Assam Police Service.
The College does not have any employment cell or placement cell. However, the teachers often act as personal and academic counsellors both inside and outside the classrooms.
Criterion VI: Organisation and Management
Sapatgram College is managed by a Governing Body (GB) formed according to the Assam Aided College Management Rules, 1976, as amended from time to time. The State Government nominates the President and five other members including a lady member. The Principal acts as the Member-Secretary and the Vice-principal is an ex-officio member. The Vice-Chancellor of the affiliating university nominates two members, the teachers elect two representatives from among themselves and the Principal nominates one member of the non-teaching staff. The Governing Body nominates two other persons including a guardian. The Principal is the academic and administrative head of the institution. The GB and the Principal run the administration of the College according to provisions of Government orders and directives of the University. The GB has accepted all the recommendations made by Selection Committees in the recent past in the matter of appointment of teachers and non-teaching staff. In the absence of a regular Principal, the Head of the Dept. of Economics is officiating as the Principal-in-charge.
The college has constituted a large number of Committees and Cells to assist the Principal in different aspects of administration of the College. The Cells supervise academic affairs, management of classes, the College office, assets, the Central Library, games and sports, Grievance Redressal, alumni affairs, research and extension activities and several aspects of day-to-day administration of the College. The Academic Cell is in charge of admission, examinations, introduction of new courses and preparation of academic calendar. The Quality Sustenance Cell bears the task of maintaining quality in academic matters. However, some of the Cells are yet to start their activities.
The responsibility of monitoring the efficiency of the non-teaching staff is borne by the Head Assistant and the Principal. The work of the staff is distributed and rotated every six months.
All employees and students can voice their grievances by writing applications and dropping them in a box kept for the purpose. The Grievance Redressal Cell examines the contents and takes necessary steps, including reference of the matters to the Principal or the G.B. However, the Cell has an advisory capacity and the Principal takes the final decision.
The tuition fees charged by the College are fixed according to the directive of the State Government and are uniform all over the State. They have not been changed over the last three years. The monthly tuition fee for the Arts (General) and Arts (Major) programmes are Rs. 60 and Rs.70 respectively. In addition, all students have to pay various other fees like Library Fee, Development fee, Common Room fee, Game fee, Magazine fee etc. amounting to about Rs.800 p.a.
Financial resources of the College come mainly from the deficit grant from the State Government and fees collected from students. The College hopes to receive UGC grants from the next year.
The College prepares an annual budget. However, the budgeted amounts in the budget for the year 2002-03 shows large variations between budgetary provisions and actual amounts spent. The College has a system of Internal Audit. The report of the internal auditors has to be sent to the Director of Higher Education for obtaining deficit grants.
Members of teaching and non-teaching staff can also obtain loans from the Contributory Provident Fund under some conditions. The College gives salary advance in case of emergency. The teachers and non-teachers have established a common thrift fund. The teachers have another exclusive thrift fund. Loans are available to the contributors from these funds.
Criterion VII: Healthy Practices
The Peer Team has been able to identify a few good features and practices of the College that should be sustained and are expected to improve its functioning. These practices are mentioned below.
The College has a responsive Governing Body, which has established a participative administration. All aspects of administration are divided among different committees consisting of a few teachers and other members. It provides an opportunity to junior members of staff to gain administrative experience and ensures transparency in administration.
The College offers four languages, viz. Assamese, Bengali, Hindi and Bodo as Modern Indian Language and thereby serve a multilingual community.
The College has collected feedback from the students on various aspects of the College administration including the performance of teachers.
The College has made a sincere effort to inculcate environmental awareness among its students. It has also made modest efforts to undertake programmes related to community development.
The teachers try to introduce learner-centred activities in the teaching-learning process and makes use of departmental seminars. They also have some teaching aids.
The teachers regularly attend refresher courses. Most of the teachers have attended such programmes for their career advancement.
Students of the College observe a uniform dress code, which gives them a sense of identity.
The College encourages sports activities of the students.
The College has introduced extension activities under the guidance of its Extension Education Cell, which plans and executes community development work. The College also co-operates with some Govt. and Non-Govt. organisations in executing its extension activities.
Section 3: Overall Analysis
Sapatgram College has crossed twenty-five years of its existence and the assessment by NAAC is bound to be one of the milestones in its path of progress. The College has very recently obtained recognition by UGC and has received UGC development grants. It has so far developed its infrastructure through its own resources, donations from the general public and a grant from the State Government. However, with UGC grants forthcoming, it is expected to make rapid progress in the near future.
The principal weakness of the College lies in the lack of communication, financial backwardness of its catchment area and a natural tendency of the meritorious students to move to more established colleges. It is facing the threat of falling enrolment in its degree classes. Loss of land due to river erosion is also a matter of concern.
The Peer Team likes to mention some of the commendable features of Sapatgram College that it has observed. These are:
The College offers Hindi, Bengali and Bodo besides Assamese as Modern Indian Languages which serves the multilingual community living around the College.
The College has adopted several programmes related to community development.
The College has earnestly taken up a programme of utilisation of its land through banana plantation.
The honorary service rendered by one part-time teacher of Hindi is commendable.
The departments of Assamese, Bengali, Education and Economics have been playing leading roles in enriching the academic life of the institution and serving the community.
The College has started providing uniforms for the Gr. IV staff.
The Peer Team, while appreciating the efforts of Sapatgram College, likes to suggest a few steps that can help the institution to improve. These are stated below.
The College should try to provide more subject options. It may make a survey of the demand of different subjects like Geography, Statistics, Commerce, etc. and use the findings to decide on the new subjects to be introduced.
The College may consider introducing some need-based and career-oriented courses suited to its student profile. Courses on Computer Application and Repair and Maintenance of Electric and Electronic Equipment may be useful for the students to get jobs and be self-employed. Some short-term certificate courses suitable for girl students may also be thought of, like Weaving, Tailoring and Knitting, Food Processing and Poultry keeping.
The departments of Philosophy and Political Science may be entrusted with the responsibility of organising lectures different topics of Value Education like Secularism, Women Empowerment, Human Rights, Judicial Activism, etc.
The department of History may try to attract students by organising excursions to historical places in the neighbourhood and establishing a mini-museum of coins, icons and photographs of archaeological sites and historical monuments.
The Computer Centre may be strengthened further to make it available to students who have computer use as part of the curriculum.
The College may supervise the computer education imparted by Impact Infosys within its premises and ensure a proper academic standard.
The College may introduce training courses aimed at various competitive and qualifying examinations like the Clerkship and other Examinations.
The College may try to reduce dropout by studying its causes and taking appropriate steps. It may offer a remedial course in Statistics for students of Economics and Education. Use of overhead projector, maps, charts and models as teaching aids may be encouraged.
The College needs to introduce computers in administration, library management and teaching. It should organise training programmes on computer application for both teachers and administrative staff.
The library needs to be strengthened further by procuring more of the latest editions of text and reference books. It may be provided with a photocopier and Internet connection for the use of both the students and teachers.
The College may consider construction of a multi-purpose auditorium within its long-term plans of development.
The College may set up an Advisory Committee to look after the College Canteen.
The general administration of the College may be strengthened by ensuring proper financial procedures and regular of attendance of staff.
The Chairman and Members of the Peer Team take this opportunity to express their appreciation for the cooperation extended to them by the Principal and staff of the institution as well as by the Governing Body. The Peer Team wishes the College a very bright and fruitful future.
(P. K. Chaudhuri)
Principal, Sapatgram College
P.O. Sapatgram, Dist. Dhubri, ASSAM
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